Sponsorship, advertising and exhibiting opportunities
The AAG annual meeting is uniquely positioned to provide you with the most effective interactive environment to connect with high-level geographers, GIS specialists, environmental scientists, and others who will share and discuss the latest in research and applications in geography, sustainability, and GIScience. The event is expected to feature thousands of highly pertinent presentations, posters, workshops, and field trips by leading scholars, experts, and researchers. The conference will attract thousands of geographers from the U.S., Canada, and nearly 60 other countries. Choose the sponsorship level that best fits your company’s needs. Whether you choose an exclusive sponsorship package or add-on advertising opportunities, all will enhance your visibility among the geography community.
- Recognition Packages
- Increase Visibility
- Events & Sessions
- Attendee Essentials
- Promotional & Branding
- Advertising
- Beyond the Meeting
- Sponsorship Reservation Form
Sponsorship and advertising opportunities
Sponsorship has its rewards! Sign up as a recognition package sponsor and your booth fee is included with your sponsorship. Details of each standard package can be found below.
PLATINUM • GOLD • SILVER • BRONZE
There are a variety of ways to tailor the attendee experience through sponsoring events and adding messaging. For questions or to reserve your sponsorship, please contact Julie Ische at jische@aag.org or 703-622-0209.
Sponsorship and advertising prospectus
Thousands of geographers, GIS specialists, environmental scientists and other leaders from the U.S. and around the world will meet in New York city and virtually, February 25 – March 1, 2022 for the American Association of Geographers (AAG) Annual Meeting. This meeting is uniquely positioned to provide you with the most effective environment to connect with high-level geographers, GIS specialists, environmental scientists, and others who will share and discuss the latest in research and applications in geography, sustainability, and GIScience. We expect the meeting to feature at least 6,000 presentations, posters, workshops, and field trips by leading scholars, experts, and researchers. We expect the conference to attract some 8,500 geographers from the U.S. and nearly 60 other countries.
What a sponsorship offers
This is your opportunity to connect with influential geography professionals from academia, government, and the private sector, who use and purchase the products and services you sell. Promote your brand and increase your visibility during the meeting.
As a sponsor you can connect with geographers beyond the annual meeting through ad-retargeting and year-round webinars. Choose the sponsorship level that best fits your company’s needs, talk to us about how you can customize your sponsorship with add-on special events, promotional items, or advertising opportunities. All will enhance your visibility and help you get noticed among the geography community.
All sponsors will receive logo recognition throughout the in-person conference and on the virtual platform, as well as priority scheduling for sponsored sessions. In addition, sponsors will receive:
Platinum | Gold | Silver | Bronze | |
Investment | $15,000 and above | $10,000 | $7,500 | $4,500 |
Full Conference Registrations | 12 | 8 | 4 | 2 |
One-page ad in printed program | yes | yes | — | — |
Exhibit Booth | standard booth and corner included | standard booth | 50% discount on standard booth | 25% discount on standard booth |
Floor Stickers Directing Attendees to your Exhibit Booth | 5 included | — | — | — |
Discount on Customized Opportunities | 50% | 30% | 20% | 10% |
Customize your sponsorship package with one or more of the following opportunities:
Annual Meeting Events and Sessions
Annual Meeting Events and Sessions | Price |
Poster Session and Virtual Poster Gallery | $15,000 |
Awards Gala | $10,000 |
Welcome Reception | $10,000 |
Career Center, On-Site and Virtual Career Fair | $10,000 |
World Geography Bowl and Student Lounge | $5,000 |
Sponsored Sessions, Workshops, Focus Group, Custom Symposia | $2,000/session |
Attendee essentials
Attendee Essentials | Price |
Lanyards (Sold) | $15,000 |
Tote bags | $10,000 |
Conference T-Shirt (sponsor provides) | $5,000 |
Branded Face Masks | Call for pricing |
Reusable Water Bottles (sponsor provides) | $4,500 |
Refreshment Breaks (multiple available) | $4,500/break |
Hand Sanitizer Stations | $3,500 for 10 stations |
Hydration Stations | $3,500 for 10 stations |
‘You are Here’ Locator Signs | $3,500 |
Floor Stickers | $3,500 for 5 decals |
Conference Walking Map | $2,500 |
Directional Signage | $1,500 |
Promotional and Branding Opportunities
Promotional and Branding Opportunities | Price |
Hilton Hotel Branding Opportunities | Call for pricing |
Social Media Station | $5,000 |
Hotel Room Drops | $3,500/hotel + hotel charges |
Conference Pens, Notebooks, or Other Items (sponsor provides) | $2,000 |
Advertising Opportunities
Attendee Essentials | Price |
Annual Meeting Mobile App Splash Page/Banner Ad | $5,000/1,500 |
Sponsored E-Blast (pre-show/post-show) | $2,500/$3,000 |
Annual Meeting Onsite Printed Booklets (pricing varies with ad placement) | $1,750-$2,500 |
Tote Bag Insert | $1,000 |
‘Geogram’ Annual Meeting e-Newsletter Banner Ad | $650 for one
$575 each for three $425 each for six |
Annual Meeting Website Banner Ads (coming soon) | TBD |
Opportunities Beyond the Annual Meeting
Opportunities Beyond the Annual Meeting | Price |
Ad Retargeting | $1,000 – $6,000 |
Geography Awareness Week (four available) | $3,500 |
Branded Feature Article in AAG Newsletter | $2,500 |
AAG Webinars | 1,000/webinar |
Banner Ads on AAG’s NEW Website (coming soon) | TBD |
Annual meeting events and sessions
Poster Session and Virtual Gallery — $15,000
One of the most popular events of the meeting. We will have a combination of both physical posters and e-posters that will be available for viewing on the conference website and on digital devices. Your company name will be branded in BOTH areas for the greatest visibility.
Benefits:
- Recognition signage throughout the in-person Poster Sessions
- Your logo displayed on e-poster landing page
- Your logo at the top of the e-poster web gallery
Awards Gala — $10,000
This celebration will bring together award winners from 2020, 2021, and 2022. You will have the opportunity to be front and center with geographers who have made significant, ground-breaking contributions to the discipline, and who have been recognized for excellence by their peers.
Benefits:
- Your logo on event signage
- Opportunity to congratulate AAG’s award winners
- Invitation for two to the Gala
Welcome Reception — $10,000
Be the exclusive sponsor of the Welcome Reception that will draw hundreds of attendees. Be front and center as attendees network and enjoy a beverage and light snack. Your company is sure to be remembered long after the party is over.
Benefits:
- Welcome signage at the event
- Branded App alert prior to the Welcome Reception
- Opportunity to provide branded cups or napkins
Career Center and Virtual Career Fair — $10,000
As the sponsor of the AAG Jobs & Careers Center your company can interact with top geographers who are seeking a new job opportunity. Located near the AAG booth, it is a central hub for students and job seekers to learn from professional geographers, network, and develop strategies for finding employment in geography-related occupations. The Jobs & Careers Center also offers panel sessions and workshops on careers and professional development, career mentoring sessions, career and educational resources, a job bank, and much, much more. AAG 2022 will also offer a Virtual Career Fair that is expected to attract hundreds of remote students and job seekers.
Benefits:
- Complimentary recruiters’ booth at the career center and at virtual career fair
- Host one, one-hour presentation at the career center
- Welcome attendees to the virtual career fair through a two-minute recorded video
- Your logo displayed on the Career Center signage and at virtual career fair
World Geography Bowl and the Student Lounge — $5,000
Gain prominent visibility with the next generation of geographers. Graduate and undergraduate students will cheer on their Regional Division team during the World Geography Bowl’s round-robin competition. As the sponsor, you will welcome students and present awards to the winners. Throughout the meeting, your sponsorship of the Student Lounge helps students network, continue conversations, or take a relaxing break between sessions.
Benefits:
- Logo recognition on signage for the World Geography Bowl and Student Lounge
- Opportunity to host one one-hour networking event in the student lounge
- Opportunity to welcome and award students at the World Geography Bowl
Sponsored Sessions, Workshops, Focus Group, Custom Symposia — $2,000/session
Bring attendees together for a learning experience of your choice: sponsored session, workshop, focus group, or custom symposia. We will work with you to identify a time slot that works for you and your speakers. Topics must be approved by AAG.
Benefits:
- Your logo appears on signage outside meeting room
- Your logo appears on the conference schedule on both the website and app
- One complimentary meeting registration
Attendee essentials
LANYARDS — SOLD!
Your logo will be on the official AAG meeting name tag lanyard. Given free to all attendees, they will wear this throughout the conference.
Benefit:
- Name and logo on tote bag
Tote Bags — $10,000
Your logo will be on the official AAG meeting tote bag. Given free to all attendees, they will carry it throughout the conference and your company will definitely be noticed. (This item cannot be discounted).
Benefits:
- Name and logo on tote bag
- Complimentary tote bag insert
Conference T-Shirt — $5,000 (sponsor provides t-shirt)
Attendees will promote your brand and show their AAG pride when they wear their official AAG 2022 T-shirt during and many times after the annual meeting. This sponsorship drives traffic to your booth as attendees come to exchange their coupon for your sponsored t-shirt.
Benefits:
- Your branding and logo appear on each t-shirt along with the AAG logo.
- Added visibility drives traffic to your booth
NEW! Custom Branded Face masks — (call for exclusive pricing or per day pricing)
Sponsor one of the most effective ways for attendees to stay healthy during the annual meeting! Sponsored masks include your logo so attendees know your company is responsible for helping them stay safe.
Benefit:
- Attendees will see your logo for the duration of your sponsorship
Reusable Water Bottle — $4,500 (sponsor provides bottles)
Gain prominent visibility with the next generation of geographers. Graduate and undergraduate students will cheer on their Regional Division team during the World Geography Bowl’s round-robin competition. As the sponsor, you will welcome students and present awards to the winners. Throughout the meeting, your sponsorship of the Student Lounge helps students network, continue conversations, or take a relaxing break between sessions.
Benefits:
- Logo on reusable sport water bottles (environmentally friendly!)
- Water bottle coupon redemption from your booth (booth traffic builder!)
Morning and Afternoon Refreshment Breaks — $4,500/break (multiple available)
Bring attendees together for a learning experience of your choice: sponsored session, workshop, focus group, or custom symposia. We will work with you to identify a time slot that works for you and your speakers. Topics must be approved by AAG.
Benefits:
- Your logo on all refreshment stations during the break time that you choose
- Branded app alert prior to the break
NEW! Hand Sanitizer Stations — $3,500 for 10 stations
Help attendees stay safe when you sponsor hand sanitizer stations placed throughout the conference area and exhibit hall. Each station will be branded with your logo so attendees can stop by your booth to thank you.
Benefit:
- Your branding will be highly visible during the entire annual meeting
NEW! Hand Sanitizer Stations — $3,500 for 10 stations
Help attendees stay safe when you sponsor hand sanitizer stations placed throughout the conference area and exhibit hall. Each station will be branded with your logo so attendees can stop by your booth to thank you.
Benefit:
- Your branding will be highly visible during the entire annual meeting
Hydration Stations — $3,500 for 10 stations
Quench the thirst of attendees all day long. Water coolers will be available throughout the annual meeting spaces and in the exhibit hall. Combine this sponsorship with the reusable water bottles to help attendees stay hydrated!
Benefit:
- Your logo appears on each water cooler
‘You are Here’ Locator Signage— $3,500
Your sponsorship of this important wayfinding tool will make it easier for attendees to get where they’re going during the annual meeting. Can also highlight the location of your booth.
Benefit:
- Gain brand recognition and drive traffic to your booth
Floor Stickers— $3,500 for 5 decals
This sponsorship provides a cost-effective way to keep your company’s name top-of-mind with
attendees for the duration of the annual meeting. Each floor decal, featuring your logo and booth number, will conveniently guide attendees to your booth or remind attendees to maintain social distance. Decals will be placed in high traffic areas of the meeting space.
Benefit:
- High impact, high visibility branding for your company
Conference Walking Map — $2,500
Help attendees get where they need to go when you sponsor this useful guide to the area around the convention center. This is one item attendees will use over and over during their time in New York.
Benefit:
- Your company name and logo appears on the front and back of the printed map
Directional Signage — $1,500 on 3 signs
Sponsors name and logo will appear on directional signage. These signs measure one-meter wide by three-meters tall.
Benefit:
- Company name and logo on directional signage placed throughout the conference venue
Promotional and branding opportunities
Conference Venue Branding Opportunities (call for pricing)
The New York Hilton will be the headquarters for AAG 2022 with the meeting taking over the conference center and ballroom areas. For the greatest impact and visibility consider a branding opportunity that everyone will see:
- Hotel elevators and escalators
- Video walls on second and third floors
- Hallway clings
- Ballroom wall entrance panels
Social Media Station — $5,000
Attendees will enjoy getting together with colleagues for selfies and creating fun posts on their social media platforms from AAG2022. Your logo on the step and repeat background will be seen on every post!
Benefit:
- Generate brand awareness and drive traffic to your booth
Room Drops — $3,500 per hotel + hotel charges
Your sales collateral reaches each attendee directly in their hotel room. Item can be place under the door or inside the room depending on the item. Choose the peak night for maximum visibility. All drops must be approved in advance by AAG. Your company is responsible for all printing and shipping costs associated with the drop. When payment is received along with a sample of the drop, you will be given the appropriate hotel contact information so you may arrange for the delivery directly with the hotel.
Benefit:
- Attendees have time to review your sales literature and make plans to visit your booth
Conference Pens, Notebooks, or other Promotional Items — $2,000 (sponsor provides)
From pens and notebooks to luggage tags, magnets, and mouse pads, you can gain visibility with attendees during the meeting and long after the meeting is over. Include your logo on the item of your choice. Sponsor provides the item for AAG to insert into each attendee tote bag. Call for quantity.
Benefit:
- Your logo on the item of your choice
Advertising opportunities
Annual Meeting Mobile App — $5,000 Splash Page — $1,500 Banner Ad
Sponsoring the popular mobile app will give you prominent visibility as attendees use the app to navigate all Annual Meeting happenings – the complete scientific program, exhibitor listings, networking events, education/informational sessions and more. During AAG 2019 more than 11,700 attendees from 82 countries utilized the mobile app! The splash page displays full screen each time a user opens the app. The banner ad displays at the base of the app dashboard.
Benefits:
- Logo recognition on mobile app splash screen with link to your website
- Banner ad with link to your website
Sponsored E-blast — $2,500 pre-show and $3,000 post-show
Promote your presence at AAG 2022 with a pre-show e-blast or remind attendees about your products and services post-show. This opportunity is limited so you will want to jump on the chance! AAG will send the e-blast on your behalf. All promotions must be approved by AAG.
Benefit:
- Your message sent exclusively to thousands of attendees
Annual Meeting Onsite Print Booklets
Print booklets contain a variety of important information critical for attendees. They are distributed in all tote bags, as well as throughout the meeting space. Booklet is 8.5”x11” finished size. Ad sizes: Full-Page — 8”x10.5”; Full-Page with bleed – 9”x11.5”.
Inside Front Cover: $2,250 (SOLD)
Inside Back Cover: $1,850 (SOLD)
Page 1: $2,000 (SOLD)
Back Cover: $2,500
Opposite Inside Back Cover: $1,750
Tote Bag Insert — $1,000
AAG will insert your promotional materials in every bag distributed at registration
Benefit:
- Put your product information directly in the hands of attendees
Geogram E-Newsletter — $650 for one — $575 each for three — $425 each for six
The Geogram is the e-newsletter used to communicate information to current and potential meeting attendees. The Geogram is sent to 32,000 recipients, with 8,000 opens per blast. Geograms are sent once a week, with increased frequency as the conference gets closer. Geogram banner ads may be GIF, PNG, or JPG format at 300dpi, 400x100px.
Annual Meeting Web Page Banner Ads — NEW AAG Website Coming Soon
The Annual Meeting website is the go-to place for all meeting information prior to the conference. Attendees must visit the site to register, find hotel and other meeting information, and to view the program schedule. Ads will be placed on landing pages within the Annual Meeting site.
Sponsorship opportunities beyond the annual meeting
Ad Re-Targeting
AAG’s audience becomes your audience with retargeting. Get exclusive direct access to AAG’s 38,000 average monthly website visitors and retarget them with your company’s ads that will showcase your brand, anywhere they visit online. Ad-retargeting can be used throughout 2022. Packages are:
- 100,000 impressions; approximately 6 months — $6,000
- 70,000 impressions; approximately 3 months — $4,500
- 35,000 impressions; approximately 1 month — $2,500
- 15,000 impressions; approximately 2 weeks — $1,500
Geography Awareness Week — $3,500 (4 available)
Be a part of AAG’s nationwide celebration of the rich knowledge and practice of geography. This year’s theme is “The Future is Here.” Receive prominent recognition as AAG elevates geography on our social media platforms, with our audiences of students, teachers, faculty, GIS specialists, and other professional geographers. Dates are November 14-20, 2021. Deadline is October 31, 2021.
Benefits:
- Your logo appears on the Geography Awareness Week website
- Promotional materials will note your sponsorship
- Opportunity to welcome participants with a 2-minute recorded video
Branded Featured Article in AAG Newsletter — $2,500
Market your products and services directly to AAG 2022 attendees and AAG members in a featured AAG newsletter article. Your article may include photos, testimonials, videos, or other multimedia approved by AAG. The AAG Newsletter is distributed ten times a year. Along with reaching 12,000 readers your article will be posted on the AAG website.
AAG Webinars — $1,000/webinar
AAG’s virtual webinar series is underway throughout the year. Continue to reach geography students and faculty through AAG’s career development and leadership series, or AAG’s research methods training series.
Benefits:
- Your logo appears on the webinar website, and with the session(s) that you sponsor
- Promotional information will note your sponsorship
Website Banner Ads — NEW AAG Website Coming Soon
Receive prominent recognition with visitors to the AAG website who are seeking information about geography and are coming to the AAG website to learn more and get involved. AAG website has been averaging 38,000 visitors each month.
AAG 2022 annual meeting sponsorship reservation form
COMPANY CONTACT INFORMATION
(Name of organization as you would like it to appear in conference website listings)SPONSORSHIP SELECTION
PAYMENT
You will be invoiced and will receive your confirmation letter by email to the email address provided above.
COMPANY LOGO: I agree to submit my company logo to the sponsorship manager via email within 1 business week of signing the sponsorship agreement. If my company logo changes at any point, I will notify the sponsorship manager immediately and send the new logo. Due to production time of certain items, if a logo change occurs it is not guaranteed that the item can be printed with the new logo. Please check with the sponsorship manager for individual items’ production times.
CANCELLATION POLICY
Sponsorships: No refunds due to sponsorship cancellation will be granted. Sponsor will be obligated to pay any outstanding balance due on sponsorship as outlined in the sponsor application.
Authorization: All applications must be signed in order to confirm sponsorship reservations. By signing, we agree to abide by all rules and regulations as printed on the Sponsorship Rules and Regulations document.AAG reserves the right to restrict who may sponsor at the conference and prohibit activities that it deems inappropriate or unprofessional. In addition, AAG reserves the right to prohibit any company, association, or entity from sponsoring at the conference that has products or services that compete with the products and services AAG provides. If found in violation, a sponsor may be asked to leave the conference and no refund will be provided.
To discuss available sponsorship opportunities, please contact Julie Ische, Development Director, at jische@aag.org or 703-622-0209
- Get Involved
- New for 2022!
- What's Included
- What's Not Included
- Exhibit Hall Schedule
- Space Selection
- Important Dates
- Cancellation
- Fees
- New York Hilton Midtown
- Book Space Online
- Questions
Exhibit with AAG
Why AAG?
The American Association of Geographers’ annual meeting will be held in-person and will include some virtual aspects in 2022. Attendees including geographers, GIS specialists, environmental scientists, and other leaders will share and discuss the latest in research and applications in geography, sustainability, and GIScience. The annual meeting will feature more than 6,900 presentations, posters, workshops, and field trips by leading scholars, experts, and researchers. This conference is quite possibly the largest geography meeting in the world, with more than 8,500 geographers converging from the U.S., Canada, and nearly 60 other countries and your best opportunity to:
- Meet new people in person and virtually who make purchasing decisions for their organizations.
Do geographers, GIS Specialists and environmental scientists use your products and services?
If your answer is yes, exhibiting at the AAG 2022 Annual Meeting is your best opportunity this year to ensure attendees learn about your organizations’ offerings!
The AAG Annual Meeting provides a dynamic forum for industry leaders to showcase the most recent trends in geographic ideas and technologies. As an exhibitor you will have opportunities to:
- Conduct focus groups and market research
- Host training sessions or workshops—at your booth or in a classroom setting—to teach attendees how to better use your products or software
- Lead groups on a field trip in the area to demonstrate your tools
- Sponsor meeting events, activities, or services
- Support student initiatives and competitions such as the annual World Geography Bowl
- Target your advertising to a highly specialized audience
New for 2022!
All exhibitors will receive a virtual exhibit booth space on the AAG 2022 Annual Meeting Hybrid Platform at no cost. This will enable you to interact with those you may not otherwise have met! Details about setting up your virtual exhibit booth will be available soon!
What’s included in your live booth?
- 10’x10′ booth space with 3′ side rails and 8′ back drape
- 7″x 44″ identification sign
- Carpet (the ballroom is carpeted)
- Company name listed on meeting web site with link to company web site
- Company logo and listing on conference mobile app
- Two full complimentary meeting registrations per 10’x10′ booth (Booth personnel presenting papers do not qualify for complimentary registration) and a limited number of additional exhibit hall only registrations for booth staff not attending the meeting for standard booths
- NON-PROFIT BOOTHS INCLUDE 2 FULL REGISTRATIONS ONLY, and no exhibit-only passes. • Presence on virtual conference microsite
Furniture (tables and chairs, etc.), lighting, electrical, internet, etc. are not included and must be purchased separately by the exhibitor.
Exhibit Hall Schedule (as of 8-18-21)
*Exhibit hall schedule subject to change
The exhibit hall is located in the New York Hilton Midtown
Thursday, February 24, 2022 | Exhibitor move in | 8:00 a.m. – 5:00 p.m. |
Friday, February 25, 2022 | Exhibit hall open* | 9:00 a.m. – 5:00 p.m. |
Saturday, February 26, 2022 | Exhibit hall open* | 9:00 a.m. – 5:00 p.m. |
Sunday, February 27, 2022 | Exhibit hall open* | 9:00 a.m. – 1:30 p.m. |
Sunday, February 27, 2022 | Exhibitor move out | 1:30 p.m. – 6:30 p.m |
*Exhibitors are allowed admittance to the exhibit hall ½ hour prior to the hall opening and must leave the exhibit hall ½ hour after the exhibit hall close.
Space selection
Exhibitors must complete the application form at the end of this prospectus and return with a 50% deposit. Once the application and accompanying payment are received by AAG, space will be assigned, and a confirmation will be returned with invoice for final payment, if applicable. The balance of your payment will be due on or before January 7, 2022. Purchase of exhibit space after January 7, 2022, must be accompanied by payment for the entire cost of the exhibit space requested. All payments must be made in U.S. funds drawn on U.S. banks, payable to the AAG. Exhibitors agree to observe the regulations on pages 4 and 5, which are hereby acknowledged to be a part of this application and contract.
Deadline for Advance Exhibitor Registration – Friday, January 14.
If you miss this date, please register onsite at the New York Hilton Midtown.
Cancellation
All cancellations must be submitted in writing to the AAG Exhibits Manager via e-mail at: AAGExhibits@conferencemanagers.com OR fax to 571-730-3072.
Fees
Standard Booth Price
- $2,600 per linear 10’ x 10’ space, add $150 for a corner booth.
Island Booth Prices:
- $12,500 per 20′ x 20′ island space
- $18,000 per 20’ x 30’ island space
Non-profit Booth Price
- $1,300 per linear 10’ x 10’ space, add $150 for a corner booth.
*AAG approved 501c (3) organizations only. University Press Publishers are not approved for this space. NONPROFIT BOOTHS INCLUDE 2 FULL REGISTRATIONS ONLY, and no exhibit-only passes.
NEW YORK HILTON MIDTOWN
AMERICAS HALL I and AMERICAS HALL II
(Food and Beverage Events will be held in both halls.)
View the latest floor planNew for 2022!
Book Your space online
Sign up easily with the “Rent Booth Now” button at the link below.
Book Your Space Online NowQuestions?
Alison Bashian
Exhibits Sales
703.964.1240 x280
abashian@conferencemanagers.com
Melissa Charity
Exhibits Services
703.964.1240 x170
mcharity@conferencemanagers.com