Sponsor, Advertiser & Exhibitor Opportunities

What a sponsorship offers

This is your opportunity to connect with influential geography professionals from academia, government, and the private sector, who use and purchase the products and services you sell.  Promote your brand and increase your visibility during the meeting.

As a sponsor you can connect with geographers beyond the annual meeting through ad-retargeting and year-round webinars.  Choose the sponsorship level that best fits your company’s needs, talk to us about how you can customize your sponsorship with add-on special events, promotional items, or advertising opportunities.  All will enhance your visibility and help you get noticed among the geography community.

All sponsors will receive logo recognition throughout the in-person conference and on the virtual platform, as well as priority scheduling for sponsored sessions. In addition, sponsors will receive:

Customize your sponsorship package with one or more of the following opportunities:

Annual Meeting Events and Sessions

Attendee essentials

Promotional and Branding Opportunities

Advertising Opportunities

Opportunities Beyond the Annual Meeting

Annual meeting events and sessions

Poster Session and Virtual Gallery — $15,000

One of the most popular events of the meeting.  We will have a combination of both physical posters and e-posters that will be available for viewing on the conference website and on digital devices. Your company name will be branded in BOTH areas for the greatest visibility.

Benefits:

• Recognition signage throughout the in-person Poster Sessions
• Your logo displayed on e-poster landing page
• Your logo at the top of the e-poster web gallery

Awards Gala — $10,000

This celebration will bring together award winners from 2020, 2021, and 2022.  You will have the opportunity to be front and center with geographers who have made significant, ground-breaking contributions to the discipline, and who have been recognized for excellence by their peers.

Benefits:

• Your logo on event signage
• Opportunity to congratulate AAG’s award winners
• Invitation for two to the Gala

Welcome Reception — $10,000

Be the exclusive sponsor of the Welcome Reception that will draw hundreds of attendees.  Be front and center as attendees network and enjoy a beverage and light snack.  Your company is sure to be remembered long after the party is over.

Benefits:

• Welcome signage at the event
• Branded App alert prior to the Welcome Reception
• Opportunity to provide branded cups or napkins

Career Center and Virtual Career Fair — $10,000

As the sponsor of the AAG Jobs & Careers Center your company can interact with top geographers who are seeking a new job opportunity. Located near the AAG booth, it is a central hub for students and job seekers to learn from professional geographers, network, and develop strategies for finding employment in geography-related occupations. The Jobs & Careers Center also offers panel sessions and workshops on careers and professional development, career mentoring sessions, career and educational resources, a job bank, and much, much more. AAG 2022 will also offer a Virtual Career Fair that is expected to attract hundreds of remote students and job seekers.

Benefits:

• Complimentary recruiters’ booth at the career center and at virtual career fair
• Host one, one-hour presentation at the career center
• Welcome attendees to the virtual career fair through a two-minute recorded video
• Your logo displayed on the Career Center signage and at virtual career fair

World Geography Bowl and the Student Lounge — $5,000

Gain prominent visibility with the next generation of geographers.  Graduate and undergraduate students will cheer on their Regional Division team during the World Geography Bowl’s round-robin competition.  As the sponsor, you will welcome students and present awards to the winners.  Throughout the meeting, your sponsorship of the Student Lounge helps students network, continue conversations, or take a relaxing break between sessions.

Benefits:

• Logo recognition on signage for the World Geography Bowl and Student Lounge
• Opportunity to host one one-hour networking event in the student lounge
• Opportunity to welcome and award students at the World Geography Bowl

Sponsored Sessions, Workshops, Focus Group, Custom Symposia — $2,000/session

Bring attendees together for a learning experience of your choice:  sponsored session, workshop, focus group, or custom symposia.  We will work with you to identify a time slot that works for you and your speakers. Topics must be approved by AAG.

Benefits:

• Your logo appears on signage outside meeting room
• Your logo appears on the conference schedule on both the website and app
• One complimentary meeting registration

Attendee essentials

LANYARDS — SOLD!

Your logo will be on the official AAG meeting name tag lanyard.  Given free to all attendees, they will wear this throughout the conference.

Benefit:

• Name and logo on tote bag

Tote Bags — $10,000

Your logo will be on the official AAG meeting tote bag.  Given free to all attendees, they will carry it throughout the conference and your company will definitely be noticed.  (This item cannot be discounted).

Benefits:

• Name and logo on tote bag
• Complimentary tote bag insert

Conference T-Shirt — $5,000 (sponsor provides t-shirt)

Attendees will promote your brand and show their AAG pride when they wear their official AAG 2022 T-shirt during and many times after the annual meeting. This sponsorship drives traffic to your booth as attendees come to exchange their coupon for your sponsored t-shirt.

Benefits:

• Your branding and logo appear on each t-shirt along with the AAG logo.
• Added visibility drives traffic to your booth

NEW! Custom Branded Face masks — (call for exclusive pricing or per day pricing)

Sponsor one of the most effective ways for attendees to stay healthy during the annual meeting!  Sponsored masks include your logo so attendees know your company is responsible for helping them stay safe.

Benefit:

• Attendees will see your logo for the duration of your sponsorship

Reusable Water Bottle — $4,500 (sponsor provides bottles)

Gain prominent visibility with the next generation of geographers.  Graduate and undergraduate students will cheer on their Regional Division team during the World Geography Bowl’s round-robin competition.  As the sponsor, you will welcome students and present awards to the winners.  Throughout the meeting, your sponsorship of the Student Lounge helps students network, continue conversations, or take a relaxing break between sessions.

Benefits:

• Logo on reusable sport water bottles (environmentally friendly!)
• Water bottle coupon redemption from your booth (booth traffic builder!)

Morning and Afternoon Refreshment Breaks — $4,500/break (multiple available)

Bring attendees together for a learning experience of your choice:  sponsored session, workshop, focus group, or custom symposia.  We will work with you to identify a time slot that works for you and your speakers. Topics must be approved by AAG.

Benefits:

• Your logo on all refreshment stations during the break time that you choose
• Branded app alert prior to the break

NEW! Hand Sanitizer Stations — $3,500 for 10 stations

Help attendees stay safe when you sponsor hand sanitizer stations placed throughout the conference area and exhibit hall. Each station will be branded with your logo so attendees can stop by your booth to thank you.

Benefit:

• Your branding will be highly visible during the entire annual meeting

NEW! Hand Sanitizer Stations — $3,500 for 10 stations

Help attendees stay safe when you sponsor hand sanitizer stations placed throughout the conference area and exhibit hall. Each station will be branded with your logo so attendees can stop by your booth to thank you.

Benefit:

• Your branding will be highly visible during the entire annual meeting

Hydration Stations — $3,500 for 10 stations

Quench the thirst of attendees all day long. Water coolers will be available throughout the annual meeting spaces and in the exhibit hall. Combine this sponsorship with the reusable water bottles to help attendees stay hydrated!

Benefit:

• Your logo appears on each water cooler

‘You are Here’ Locator Signage— $3,500

Your sponsorship of this important wayfinding tool will make it easier for attendees to get where they’re going during the annual meeting.  Can also highlight the location of your booth.

Benefit:

• Gain brand recognition and drive traffic to your booth

Floor Stickers— $3,500 for 5 decals

This sponsorship provides a cost-effective way to keep your company’s name top-of-mind with

attendees for the duration of the annual meeting. Each floor decal, featuring your logo and booth number, will conveniently guide attendees to your booth or remind attendees to maintain social distance. Decals will be placed in high traffic areas of the meeting space.

Benefit:

• High impact, high visibility branding for your company

Conference Walking Map — $2,500

Help attendees get where they need to go when you sponsor this useful guide to the area around the convention center.  This is one item attendees will use over and over during their time in New York.

Benefit:

• Your company name and logo appears on the front and back of the printed map

Directional Signage — $1,500 on 3 signs

Sponsors name and logo will appear on directional signage. These signs measure one-meter wide by three-meters tall.

Benefit:

• Company name and logo on directional signage placed throughout the conference venue

Promotional and branding opportunities

Conference Venue Branding Opportunities (call for pricing)

The New York Hilton will be the headquarters for AAG 2022 with the meeting taking over the conference center and ballroom areas.  For the greatest impact and visibility consider a branding opportunity that everyone will see:

• Hotel elevators and escalators
• Video walls on second and third floors
• Hallway clings
• Ballroom wall entrance panels

Social Media Station — $5,000

Attendees will enjoy getting together with colleagues for selfies and creating fun posts on their social media platforms from AAG2022. Your logo on the step and repeat background will be seen on every post!

Benefit:

• Generate brand awareness and drive traffic to your booth

Room Drops — $3,500 per hotel + hotel charges

Your sales collateral reaches each attendee directly in their hotel room. Item can be place under the door or inside the room depending on the item. Choose the peak night for maximum visibility. All drops must be approved in advance by AAG. Your company is responsible for all printing and shipping costs associated with the drop. When payment is received along with a sample of the drop, you will be given the appropriate hotel contact information so you may arrange for the delivery directly with the hotel.

Benefit:

• Attendees have time to review your sales literature and make plans to visit your booth

Conference Pens, Notebooks, or other Promotional Items — $2,000 (sponsor provides)

From pens and notebooks to luggage tags, magnets, and mouse pads, you can gain visibility with attendees during the meeting and long after the meeting is over.  Include your logo on the item of your choice.  Sponsor provides the item for AAG to insert into each attendee tote bag. Call for quantity.

Benefit:

• Your logo on the item of your choice

Advertising opportunities

Annual Meeting Mobile App — $5,000 Splash Page — $1,500 Banner Ad

Sponsoring the popular mobile app will give you prominent visibility as attendees use the app to navigate all Annual Meeting happenings – the complete scientific program, exhibitor listings, networking events, education/informational sessions and more. During AAG 2019 more than 11,700 attendees from 82 countries utilized the mobile app! The splash page displays full screen each time a user opens the app. The banner ad displays at the base of the app dashboard.

Benefits:  

• Logo recognition on mobile app splash screen with link to your website
• Banner ad with link to your website

Sponsored E-blast — $2,500 pre-show and $3,000 post-show

Promote your presence at AAG 2022 with a pre-show e-blast or remind attendees about your products and services post-show.  This opportunity is limited so you will want to jump on the chance! AAG will send the e-blast on your behalf. All promotions must be approved by AAG.

Benefit:

• Your message sent exclusively to thousands of attendees

Annual Meeting Onsite Print Booklets

Print booklets contain a variety of important information critical for attendees. They are distributed in all tote bags, as well as throughout the meeting space. Booklet is 8.5”x11” finished size.  Ad sizes: Full-Page — 8”x10.5”;  Full-Page with bleed – 9”x11.5”.

Inside Front Cover: $2,250 (SOLD)

Inside Back Cover: $1,850 (SOLD)

Page 1: $2,000 (SOLD)

Back Cover: $2,500

Opposite Inside Back Cover: $1,750

Tote Bag Insert — $1,000

AAG will insert your promotional materials in every bag distributed at registration

Benefit:

• Put your product information directly in the hands of attendees

Geogram E-Newsletter — $650 for one — $575 each for three — $425 each for six

The Geogram is the e-newsletter used to communicate information to current and potential meeting attendees. The Geogram is sent to 32,000 recipients, with 8,000 opens per blast. Geograms are sent once a week, with increased frequency as the conference gets closer. Geogram banner ads may be GIF, PNG, or JPG format at 300dpi, 400x100px.

Annual Meeting Web Page Banner Ads — NEW AAG Website Coming Soon

The Annual Meeting website is the go-to place for all meeting information prior to the conference. Attendees must visit the site to register, find hotel and other meeting information, and to view the program schedule. Ads will be placed on landing pages within the Annual Meeting site.

Sponsorship opportunities beyond the annual meeting

Ad Re-Targeting

AAG’s audience becomes your audience with retargeting. Get exclusive direct access to AAG’s 38,000 average monthly website visitors and retarget them with your company’s ads that will showcase your brand, anywhere they visit online.  Ad-retargeting can be used throughout 2022.  Packages are:

• 100,000 impressions; approximately 6 months — $6,000
• 70,000 impressions; approximately 3 months — $4,500
• 35,000 impressions; approximately 1 month — $2,500
• 15,000 impressions; approximately 2 weeks — $1,500

Geography Awareness Week — $3,500 (4 available)

Be a part of AAG’s nationwide celebration of the rich knowledge and practice of geography.  This year’s theme is “The Future is Here.”  Receive prominent recognition as AAG elevates geography on our social media platforms, with our audiences of students, teachers, faculty, GIS specialists, and other professional geographers.  Dates are November 14-20, 2021.  Deadline is October 31, 2021. 

Benefits: 

• Your logo appears on the Geography Awareness Week website
• Promotional materials will note your sponsorship
• Opportunity to welcome participants with a 2-minute recorded video

Branded Featured Article in AAG Newsletter — $2,500

Market your products and services directly to AAG 2022 attendees and AAG members in a featured AAG newsletter article. Your article may include photos, testimonials, videos, or other multimedia approved by AAG. The AAG Newsletter is distributed ten times a year. Along with reaching 12,000 readers your article will be posted on the AAG website.

AAG Webinars — $1,000/webinar

AAG’s virtual webinar series is underway throughout the year.  Continue to reach geography students and faculty through AAG’s career development and leadership series, or AAG’s research methods training series.

Benefits:   

• Your logo appears on the webinar website, and with the session(s) that you sponsor
• Promotional information will note your sponsorship

Website Banner Ads — NEW AAG Website Coming Soon

Receive prominent recognition with visitors to the AAG website who are seeking information about geography and are coming to the AAG website to learn more and get involved. AAG website has been averaging 38,000 visitors each month.

AAG 2022 annual meeting sponsorship reservation form

The AAG Annual Meeting provides a dynamic forum for industry leaders to showcase the most recent trends in geographic ideas and technologies. As an exhibitor you will have opportunities to:

• Conduct focus groups and market research
• Host training sessions or workshops—at your booth or in a classroom setting—to teach attendees how to better use your products or software
• Lead groups on a field trip in the area to demonstrate your tools
• Sponsor meeting events, activities, or services
• Support student initiatives and competitions such as the annual World Geography Bowl
• Target your advertising to a highly specialized audience

New for 2022!

All exhibitors will receive a virtual exhibit booth space on the AAG 2022 Annual Meeting Hybrid Platform at no cost. This will enable you to interact with those you may not otherwise have met! Details about setting up your virtual exhibit booth will be available soon!

What’s included in your live booth?

• 10’x10′ booth space with 3′ side rails and 8′ back drape
• 7″x 44″ identification sign
• Carpet (the ballroom is carpeted)
• Company name listed on meeting web site with link to company web site
• Company logo and listing on conference mobile app
• Two full complimentary meeting registrations per 10’x10′ booth (Booth personnel presenting papers do not qualify for complimentary registration) and a limited number of additional exhibit hall only registrations for booth staff not attending the meeting for standard booths
• NON-PROFIT BOOTHS INCLUDE 2 FULL REGISTRATIONS ONLY, and no exhibit-only passes. • Presence on virtual conference microsite

Furniture (tables and chairs, etc.), lighting, electrical, internet, etc. are not included and must be purchased separately by the exhibitor.

Exhibit Hall Schedule (as of 8-18-21)

*Exhibit hall schedule subject to change

The exhibit hall is located in the New York Hilton Midtown

*Exhibitors are allowed admittance to the exhibit hall ½ hour prior to the hall opening and must leave the exhibit hall ½ hour after the exhibit hall close.

Space selection

Exhibitors must complete the application form at the end of this prospectus and return with a 50% deposit. Once the application and accompanying payment are received by AAG, space will be assigned, and a confirmation will be returned with invoice for final payment, if applicable. The balance of your payment will be due on or before January 7, 2022. Purchase of exhibit space after January 7, 2022, must be accompanied by payment for the entire cost of the exhibit space requested. All payments must be made in U.S. funds drawn on U.S. banks, payable to the AAG. Exhibitors agree to observe the regulations on pages 4 and 5, which are hereby acknowledged to be a part of this application and contract.

Deadline for Advance Exhibitor Registration – Friday, January 14.

If you miss this date, please register onsite at the New York Hilton Midtown.

Cancellation

All cancellations must be submitted in writing to the AAG Exhibits Manager via e-mail at: AAGExhibits@conferencemanagers.com OR fax to 571-730-3072.

Fees

Standard Booth Price

• $2,600 per linear 10’ x 10’ space, add $150 for a corner booth.

Island Booth Prices:

• $12,500 per 20′ x 20′ island space
• $18,000 per 20’ x 30’ island space

Non-profit Booth Price

• $1,300 per linear 10’ x 10’ space, add $150 for a corner booth.

*AAG approved 501c (3) organizations only. University Press Publishers are not approved for this space. NONPROFIT BOOTHS INCLUDE 2 FULL REGISTRATIONS ONLY, and no exhibit-only passes.

NEW YORK HILTON MIDTOWN

AMERICAS HALL I and AMERICAS HALL II

(Food and Beverage Events will be held in both halls.)

New for 2022!

Book Your space online

Sign up easily with the “Rent Booth Now” button at the link below.

Questions?

Alison Bashian

Exhibits Sales

703.964.1240 x280

abashian@conferencemanagers.com

Melissa Charity

Exhibits Services

703.964.1240 x170

mcharity@conferencemanagers.com