Meetings, Webinars & Events

The AAG advocates a positive culture of inclusion and respect for the dignity of each individual and our conduct policy reflects this mission.

Please review the registration fees for the event. Note that virtual access is available during and after the meeting, and therefore virtual registration fees are non-refundable.

The recording of sessions is at the discretion of the session organizer and is an opt-in process during session submission. Session participants who do not wish to be recorded are responsible for discussing this with the session organizer in advance so that they may make the appropriate arrangements.

Recorded sessions will be available to view by registered attendees for up to 90 days after the end of the annual meeting. After 90 days, the recordings will be permanently deleted. Recordings are not available for download and sharing recordings on other platforms is prohibited.

Except as noted above, presenters grant the AAG a license to record presentation content by video, audio, audiovisual, photographs or other electronic means, and to use it in print, electronic, or other known or unknown format. This license does not transfer ownership to the AAG and does not prohibit the presenter from using the content or related materials in the future in the presenter’s professional or personal work. If you are a presenter at the meeting, AAG may use your name, likeness, photograph, and biographical data in connection with the use and promotion of any aspect of the presentation content and the marketing, publications, advertising, and related products and services of the AAG, including through social media tools. If you assist with promotion of the content, you agree to follow all promotional and trademark usage guidelines provided by the AAG. You warrant and represent that your presentation does not violate any proprietary or personal rights of others (including, without limitation, any trademarks, copyrights or privacy rights); that it is factually accurate and contains no libelous or otherwise unlawful content; that it is your own original work and you are the sole owner of all copyright, trademarks, and other intellectual property rights or have obtained all necessary permissions from any persons or organizations whose materials are included in the Content. You agree that you have the full power to grant this release and license.

AAG uses images, photos and/or videos from AAG events to promote its members’ and organizational activities. When you register to attend, you release AAG’s employees and each and all persons involved from any liability connected with the taking, recording, digitizing, or publication and use of photographs, computer images and/or video. You also waive any right to inspect or approve any photo, video, or audio recording taken by AAG or the person or entity designated to do so by AAG.

As a meeting participant, you are not permitted to take photos, videos or audio recordings during paper or poster presentations without the permission of the presenter. Anyone doing so without permission will be asked to leave the event.

By registering for and attending the event, you agree to our above photography/videography terms and conditions.

Virtual registrations are non-refundable. This policy applies to in-person registrations that are unable or unwilling to participate in the annual meeting. Note that any submissions made will be removed unless you indicate that you are a co-organizer or co-presenter.

25% cancellation fee – Registration opening to Dec. 12, 2024
50% cancellation fee – Dec. 13, 2024 – Feb. 20, 2025
100% cancellation fee – After Feb. 20, 2025

If the Annual Meeting has to be converted entirely to virtual due to circumstances outside of the AAG’s control, a period of two weeks to receive a full refund for in-person registrations will be provided. If a full refund is not requested, a refund for the difference in fees between virtual and in-person will be automatically provided.

Registration Conversions: In-Person registrants who still wish to participate but can no longer attend in-person may convert their in-person registration to the virtual registration by Feb. 6, 2025, and receive a refund for the difference in fees between registrations. After Feb. 6, no in-person to virtual registration conversions will be granted. Virtual registrants can convert to in-person any time.

Login to your AAG account and select My Event Registrations from your Dashboard menu, if you wish to cancel your registration. To request a registration conversion please email meeting@aag.org.