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Conference Volunteers

AAG Annual Meeting: Chicago 2015

Get involved by donating some of your time during the conference as a volunteer. The AAG Annual Meeting will be held  April 21-25, 2015, in Chicago, IL.

Eligibility

Student members and unemployed or underemployed geographers* who are AAG members are encouraged to apply for this unique opportunity to help offset their meeting registration costs. All applicants must be registered and paid for the meeting to be chosen as a conference volunteer. Conference volunteers will receive $14.50 per hour in return for their time. 

Complete the AAG Conference Volunteer Application

The volunteer program is only open to members of AAG. Not yet a member? Visit www.aag.org/membership for membership rates and information.

*Underemployed or Unemployed geographers (making $25,000 or less a year) should submit a brief letter with their application certifying unemployment and financial need in order for AAG to grant a position. Several conference volunteer positions have been reserved for underemployed and unemployed geographers and are available on a first-come first-served basis.

Shift Assignments

The AAG conference volunteer program is very popular. We receive many more applications than available shifts. Applications will be accepted through the February 12, 2015, deadline, but unfortunately not everyone who applies will receive a shift. Once the schedule is fully staffed, names will be added to the conference volunteer wait list. We will notify potential volunteers by email regarding their status, so please check your spam filter settings.

NEW for 2015: The volunteer process has changed. This year volunteers will first fill out a form on Formsite (http://fs16.formsite.com/ConferenceManagers/Volunteer15/index.html), letting us know their AM/PM availability. Once volunteers have been approved, they will then be invited to the SignUpGenius, where they can pick their shifts.

You can increase your ods of being selected by:

  • submitting your application early
  • selecting multiple shifts (not to exceed 10 hours)

Reimbursement

Volunteers MUST register for the meeting and are responsible for their registration costs. Conference volunteers will receive reimbursement for their hours worked at the close of their final shift. Volunteers will need to see Tabitha Kasik, AAG Volunteer Coordinator, directly after their final shift, to receive a reimbursement voucher. Volunteers will need to take the voucher to the accounting office for reimbursement. Only signed vouchers will be approved for reimbursement.

Volunteers will be reimbursed for their volunteer hours by cash in US funds.

Shift Descriptions 

  • AAG Booth Attendant – Assist an AAG staff member in the AAG booth next to Registration
  • Book Exhibit – You will be in the AAG Book Exhibit booth in the Exhibit Hall. You will monitor the AAG Academic Book Exhibit
  • Directional Staff – Help attendees find their way around the meeting space. You will receive maps and a clipboard with an informational sign on it so attendees know who you are. You will be standing for the majority of your shift. Please be ready to assist any attendees who have mobility issues and/or appear to need help. This may include elderly attendees, those in wheel chairs or on crutches, or those who are vision impaired. You may be asked to help attendees between hotels, so you should be prepared to go outside if necessary.
  • Field-Trip Volunteer – Assist with directing Field Trip attendees as they load buses.
  • Floater – You will help fill open shifts and assist with miscellaneous tasks as needed.
  • Jobs & Careers Center Monitor – Assist with handout out job and career-related materials in the Jobs & Career Center.
  • Move-Out Assistant – Assist with packing up registration at the end of the conference and help AAG staff prepare their return shipments.
  • Poster Security – Monitor the poster area in the Exhibit Hall.
  • Registration  – Assist with the distribution of registration materials for the attendees.
  • Session Area Monitor – You will be assigned a block of 2 – 10 rooms to monitor. At the time you check in, you will be given a map of each area so you know which rooms you will be responsible for. Check each room to ensure that audio visual equipment is working properly and that the moderator has an instruction sheet and timer cards. You are responsible for monitoring the rooms in your area.
  • Tote Bag Stuffing – You will be inserting materials into the tote bags that are provided to all conference attendees.

Contact Tabitha Kasik for assistance at tkasik@conferencemanagers.com or 703-964-1240 ext. 37.