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Conference Volunteers

AAG Annual Meeting: Tampa 2014

Get involved by donating some of your time during the conference as a volunteer. The AAG Annual Meeting will be held  April 8-12, 2014, in Tampa, FL.

Eligibility

Student members and unemployed or underemployed geographers* who are AAG members are encouraged to apply for this unique opportunity to help offset their meeting registration costs. All applicants must be registered and paid for the meeting to be chosen as a conference volunteer. Conference volunteers will receive $14.50 per hour in return for their time. 

Complete the AAG Conference Volunteer Application online
 

The volunteer program is only open to members of AAG. Not yet a member? Visit www.aag.org/membership for membership rates and information.

*Underemployed or Unemployed geographers (making $25,000 or less a year) should submit a brief letter with their application certifying unemployment and financial need in order for AAG to grant a position. Several conference volunteer positions have been reserved for underemployed and unemployed geographers and are available on a first-come first-served basis.

Shift Assignments

The AAG conference volunteer program is very popular. We receive many more applications than available shifts. Applications will be accepted through the January 20, 2014, deadline, but unfortunately not everyone who applies will receive a shift. Once the schedule is fully staffed, names will be added to the conference volunteer wait list. We will notify potential volunteers by email regarding their status, so please check your spam filter settings.

You can increase your odds of being selected by:

  1. Submitting your application early
  2. Selecting multiple days and times you are available for shifts

Reimbursement

Volunteers MUST register for the meeting and are responsible for their registration costs. Conference volunteers will receive reimbursement for their hours worked at the close of their final shift. Volunteers will need to see Rebecca Epstein, AAG Volunteer Coordinator, directly after their final shift, to receive a reimbursement voucher. Volunteers will need to take the voucher to the accounting office for reimbursement. Only signed vouchers will be approved for reimbursement.

Those who pay for registration with a credit card will be reimbursed for their volunteer hours to the original credit card that was used for their registration (please have the card with you on-site). All other volunteers will be reimbursed for their volunteer hours worked by cash or check in US funds. Registration fees are not refunded.

Shift Descriptions

Book Exhibit - Monitor the AAG academic book exhibit during exhibit hall hours. Involves sitting and answering questions.

Directional Staff - Help attendees find their way around the conference. Directional Staff receive a conference map and FAQ sheet to assist them. This job involves walking and answering questions.

Registration Desk - Work at the AAG registration desk during the conference. Give attendees their registration badges and materials at check-in and answer general questions. This job involves a lot of talking.

Session Area Monitor - Monitor a group of session rooms to keep talks running smoothly. Report any problems to conference staff. This job involves walking, answering some questions, and being available if speakers need assistance.

Tote Bag Stuffing - Help insert literature into the tote bags given to all attendees at the meeting. This job involves standing and lifting light items.

Miscellaneous Helper - Assist with activities or needs as they arise.

Contact Rebecca Epstein for assistance at repstein@conferencemanagers.com or 703-964-1240 ext. 31.