Pre-Organized Sessions

Individuals, groups, and specialty groups may organize sessions for the AAG Annual Meeting. Organized Sessions are a great way to bring distant colleagues together to discuss current research and to advance your field.

Organizers should have session participants register for the annual meeting, submit an abstract if necessary, and provide you with their program identification number, or PIN.  You will use the PIN numbers to add each participant to the session.

Please also feel free to use the tools to post a session proposal, and to search the already submitted abstracts.  You can reach out to new attendees and find participants to add to an incomplete session.
 

• Each session may list up to two organizers and one chair in the program
• Paper Sessions consist of 5 papers or 4 papers and a discussant. Each paper is expected to conform to the 20-minute time limit.
• Illustrated Paper Sessions consist of 8 to 12 illustrated papers. Refer to the illustrated paper guidelines for information on format.
• Interactive Short Paper Sessions consist of 10-14 5 minute PowerPoint presentations followed by interactive roundtable discussion.  Refer to the Interactive Short Paper guidelines for more information on format.
• Panel Sessions consist of 4-6 participants. These sessions are 100-minute discussions among the panel and audience members. Formal presentations are not to be part of panel sessions.

Program Committee Organized Sessions

If you choose not to participate in a pre-organized session, the AAG Program Committee will place your paper into the most germane session available. Every year the committee organizes over 1,000 loose abstracts into the most cohesive sessions possible. Please choose your topics and keywords carefully to help steer your paper into the best session.

Session organization instructions

Anyone may organize sessions at the AAG Annual Meeting.  Before you submit an organized session, you should:

• Review the organized session guidelines on this page and the abstract guidelines here.
• Register online to attend the annual meeting. You will need your AAG ID to register online. If you need an AAG ID, get one here.
• Once you are ready to submit your organized session:
  • Log-in to the AAG site using your username and password.
  • Click the “Abstract and Session Submission Console” link here: http://www.aag.org/cs/annualmeeting/call_for_papers.
  • Click on the “New Session” button and follow the directions to complete the online form.

You will receive an e-mail message to confirm your session was submitted.

Optional:

You may wish to use the Session Collaboration Board to post a session proposal and search the already submitted abstracts.  You can reach out to new attendees and find participants to add to an incomplete session. 

• To access the Session Collaboration Board, please click here.
• To submit a Proposed Session to the Collaboartion Board:
  • Log-in to the AAG site using your username and password.
  • Click the “Abstract and Session Submission Console” link here: http://www.aag.org/cs/annualmeeting/call_for_papers.
  • Click on the “New Post” button and follow the directions to complete the online form.