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How to Organize a Session

Organized sessions are a great way to bring distant colleagues together to discuss current research and to advance the field. Anyone interested in the advancement of geography may organize one or more session(s) for the AAG Annual Meeting.

Use the Session Gallery, AAG Knowledge Communities, external listservs, and other channels of communication to publicize your session to potential participants.

Organize your session(s)

1. Have your session participants register for the Annual Meeting, submit an abstract if necessary, and provide you with their 8-digit program identification number (PIN)
2. Log in to the abstract and session submission console
3. Click “New Session” and follow the onscreen prompts to submit the appropriate session type
4. Click "Save and Submit"
5. Check for confirmation via email that your session has been submitted

Tips for successful session organization

- If you find that you need to edit your session, you may do so by returning to the submission console any time before the final editing deadline (February 23, 2018). However, it is imperative that your session participants be added to your session before the organized session submission deadline because after that date the Program Committee will meet to sort the loose abstracts.

- Each session must use all 100 minutes of allotted time. For paper sessions that do not use the full 100 minutes, additional papers may be added after the submission deadline to complete the time.

- If you plan to organize more than one session and you would like to run the sessions sequentially, please give them the same, but numbered titles (differing subtitles are fine). For example: Geography Today 1; Geography Today 2. An example of a subtitled approach might be: Geography Today 1: Where Are We?; Geography Today 2: We Are Here.

- All session sponsorships must be approved by the Specialty or Affinity Group or external organization listed.